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Account Clerk III

Please see Special Instructions for more details.

1. A completed Los Rios Community College District Classified Application (required). 2. Resume (recommended). 3. Two (2) letters of recommendation (recommended). 4. Letter of Interest (recommended). Do not submit additional materials that are not requested.

Posting Details

Position Information

Job Posting Title Account Clerk III
Location Los Rios Community College District (American River College)
Department Location Natomas Outreach Center
Posting Number C00363P
The Institution

Founded in 1955, American River College is one of the largest institutions of higher education in the Sacramento region, serving about 30,000 students each fall and spring at its main campus and centers. The college has an outstanding record for academic quality and is among the top community colleges in the state for transferring students to the University of California and California State University systems. American River College also has a strong reputation for its career programs, which include automotive/diesel technology, culinary arts, electronics, funeral service, and nursing, among others.

The college’s mission is to ensure students identify their educational goals and needs and successfully accomplish student learning in the broad educational areas of career and technical education, developmental education, general education, and lower-division post-secondary education to achieve transfer. The college values access, benefit of education, communication, community development, diversity, employees, excellence, fiscal responsibility, innovation and risk taking, leadership, research and evaluation, student learning outcomes, sustainability, and technology.

Position Summary

Incumbents, under direction, perform the most complex clerical accounting duties such as opening and closing accounts, posting to ledgers; preparing journal entries, and financial reports. May review the work of other account clerks. Duties may vary based on assigned department. [For a detailed job description for this LRCEA (White Collar) posting click on the “Job Description” link on the left side of your screen, then click on “Los Rios Classified Employee’s Association (White Collar) Job Descriptions”.]

Assignment Responsibilities

● Complies with federal, state, and District policies, procedures, and regulations including Generally Accepted Accounting Principles (GAAP).
● Evaluates records for accuracy of balances, postings, calculations, and other records pertaining to business or operating transactions and reconciles, or notes discrepancies.
● Uses a variety of computer accounting and office software programs to perform the required tasks including databases, spreadsheets and e-mail.
● Performs financial calculations such as amounts due, balances, and discounts, travel authorizations/reimbursements, and student installment payment plans. Debits or credits accounts.
● Researches, audits, and reconciles budget and accounting error reports.
● Records financial transactions and other account information to update and maintain accounting records.
● Verifies balances and entries, calculations, records and admissions, postings recorded by other workers, and analyzes and corrects discrepancies daily.
● Assists with research and analysis of account activity.
● Assists other account clerks as needed.
● Gathers claims information for invoicing and reporting.
● Prepares billing for accounts receivable following up on collection items for outside agency student fees.
● Processes negotiable instruments such as checks and vouchers.
● Processes manual and on-line receiving transactions on purchase orders.
● Prepares, audits, and reconciles purchasing requisitions for supplies, equipment, and services.
● Compiles reports and tables to show statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss.
● Reconciles input/output.
● Prepares invoices for payment, and audits vendor warrants.
● Prepares daily trial balances, bank reconciliations, profit and loss statements, and sales tax reports.
● Prepares and answers correspondence.
● Maintains claims registers and general ledger journals for District funds, accounts payable, student refunds, and vendor warrants.
● Maintains daily cash balancing procedures and deposit functions for various income streams.
● Maintains fixed asset database/files.
● Manages and trains support staff at campus level.
● Prepares and types financial and statistical reports.
● Accesses student database to prepare return check notices.
● Performs general ledger posting for income and journals and analyzes for accuracy of postings.
● Serves as full-charge bookkeeper for student association and other college collected funds and accounts.
● Reconciles college journals with District journal and/or District journal with County of Sacramento journal.
● Closes and reopens books of account, including reconciling and balancing for year end close.
● Performs related duties as required.

Work Year 12 month
Work Schedule

7:30 a.m. – 4:00 p.m., Monday – Friday

Total Hrs per Week/Day 40 hours per week
Special Requirements
Minimum Qualifications

EXPERIENCE: Three years of recordkeeping experience including one year equivalent to Account Clerk II in Los Rios CCD.

Promotional: One year of experience in Los Rios CCD performing clerical duties as an Account Clerk II. (Promotional applies to regular, current Classified employees working with the Los Rios CCD.)

Have sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
Education Requirement: 12 units are equal to six months of education; 24 units are equal to one year of education.)

Application Instructions

1. A completed Los Rios Community College District Classified Application (required).

2. Resume (recommended).

3. Two (2) letters of recommendation (recommended).

4. Letter of Interest (recommended).

Do not submit additional materials that are not requested.

Physical Demands
Salary $3,451.57 per month
Additional Salary Information No additional salary information to note

Posting Detail Information

Posting Date 09/07/2017
Closing Date 09/28/2017
Open Continuously No
Beginning and/or Ending Dates

N/A

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday, at the Los Rios Community College District Human Resources Office located at 1919 Spanos Court, Sacramento, CA 95825-3981. If you need assistance with any phase of the application process, please call (916) 568-3112 or come in during our business hours. After hours inquiries to be emailed to hr@losrios.edu. Submission of applications are by midnight of the posting closing date.

Conditions

All Positions: Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Criminal History Verification and Release: I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form "Arrests Which Led to Convictions for Crime", P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed click on the link and download the form <a href="http://wserver.losrios.edu/hr/forms/P-881,10-2013.pdf" target="_blank">http://wserver.losrios.edu/hr/forms/P-881,10-2013.pdf</a> and attach the completed form to your application.
    • Yes, I acknowledge and agree
    • No, I do not acknowledge or agree
  2. * Can you perform the essential functions of this position?
    • Yes
    • No
  3. * Considering this specific position that you are applying to – where/how did you learn about this position?
    • College Department
    • CareerBuilder
    • Chronicle of Higher Ed (Vitea.com)
    • Community College Registry Job Fair: San Francisco
    • Community College Registry Job Fair: Los Angeles
    • Community College Registry Online Job Board
    • Community Outreach (ex. Festivals, etc.)
    • CommunityCollegeJobs
    • Craigslist
    • EdJoin
    • Greater Sacramento Urban League
    • HigheredJobs
    • HispanicsinHigherEd
    • Indeed
    • Job Sites
    • Job Journal
    • Latina Leadership Network of the California Community Colleges
    • Professional Networks
    • Sacramento African American Chamber of Commerce
    • Sacramento Asian Chamber of Commerce
    • Sacramento Hispanic Chamber of Commerce
    • Sacramento Rainbow Chamber of Commerce
    • SacramentoWorks
    • ScholarlyHires

Applicant Documents

Required Documents
Optional Documents
  1. Resume/Curriculum Vitae
  2. Letter of Interest
  3. Letter of Recommendation 1
  4. P-881 Report of Arrests Which Led To Convictions For Crime Document
  5. Letter of Recommendation 2
  6. Transcript 1
  7. Transcript 2
  8. Transcript 3
  9. Transcript 4
  10. Transcript 5