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Financial Aid Clerk II

Please see Special Instructions for more details.

1. A completed Los Rios Community College District Classified Application (required). 2. Unofficial transcripts of college/university work (required if using education to meet the Minimum Qualifications of this position). 3. Resume (recommended). 4. Two (2) letters of recommendation (recommended). 5. Letter of Interest (recommended). Do not submit additional materials that are not requested. • TRANSCRIPTS: - Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications even if the foreign transcript has been accepted by a college or university in the United States. - Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. Foreign Degree Transcript Evaluations click here - Within 60 days of the time of hire, employees are required to submit official transcripts, if required in the minimum qualifications for the position. - Graduate advising documents and grade reports will not be accepted as official transcripts. - It is the responsibility of Los Rios Community College District employees to also provide official transcripts, if required in the minimum qualifications for the position.

Posting Details

Position Information

Job Posting Title Financial Aid Clerk II
Location Los Rios Community College District (American River College)
Department Location Financial Aid Office
Posting Number C00367P
The Institution

Founded in 1955, American River College is one of the largest institutions of higher education in the Sacramento region, serving about 30,000 students each fall and spring at its main campus and centers. The college has an outstanding record for academic quality and is among the top community colleges in the state for transferring students to the University of California and California State University systems. American River College also has a strong reputation for its career programs, which include automotive/diesel technology, culinary arts, electronics, funeral service, and nursing, among others.

The college’s mission is to ensure students identify their educational goals and needs and successfully accomplish student learning in the broad educational areas of career and technical education, developmental education, general education, and lower-division post-secondary education to achieve transfer. The college values access, benefit of education, communication, community development, diversity, employees, excellence, fiscal responsibility, innovation and risk taking, leadership, research and evaluation, student learning outcomes, sustainability, and technology.

Position Summary

The technical level of the series. Assigned duties require extensive knowledge of policies, rules and procedures pertaining to financial aid. Duties are performed under general supervision of the assigned administrator. [For a detailed job description for this Los Rios Classified Employee’s Association (White Collar) posting click on the “Job Description” link on the left side of your screen, then click on “Los Rios Classified Employee’s Association (White Collar) Job Descriptions”.]

Assignment Responsibilities

● Supplies information and advice to students seeking financial aid; and explains forms of financial assistance available to students.
● Directs applicants to appropriate staff or supervisor after reviewing their needs.
● Advises students seeking financial aid.
● Generates reports from existing database using financial aid software or similar system, to run needs analysis and package financial aid for students.
● Issues and explains verification forms and supportive documents.
● Helps students fill out financial aid applications; provides applications for outside scholarships; and corresponds with students to obtain documentation.
● Reviews financial aid applications with students for accuracy and completeness.
● Completes student loan applications, student time sheets and other supportive documents.
● Reviews and processes financial aid awards with students.
● Makes dollar amount adjustments during award process.
● Processes loan receipts for student loan checks.
● Records financial transactions and other account information to update and maintain accounting records.
● Reviews and confirms students’ satisfactory progress.
● Assists students in figuring their budgets.
● Sets up and maintains individual student records; and maintains records on students receiving financial aid.
● Serves as lead person to other financial aid clerks; and trains and oversees student assistants.
● Advertises and updates information on outside scholarships.
● Types letters, award information, memorandums and reports; types correspondence, forms and reports.
● Completes service work requests, requisitions, purchase orders, maintenance and supply requests.
● Performs related duties as required.

Work Year 12 month
Work Schedule

10:30 a.m. – 7:00 p.m., Monday – Thursday;
8:30 a.m. – 5:00 p.m., Fridays.

Total Hrs per Week/Day 40 hours per week
Special Requirements
Minimum Qualifications

EXPERIENCE/EDUCATION: Three years of increasingly responsible clerical experience preferably including one year of experience in a college financial aid office. One year of college courses may be substituted for one of the years of required experience.

Promotional: One year of experience performing clerical duties at the level of Financial Aid Clerk I. OR two years of experience as a Clerk II.

(Promotional applies to regular, current Classified employees working with the Los Rios CCD.)

Have sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
Education Requirement: 12 units are equal to six months of education; 24 units are equal to one year of education.)

Application Instructions

1. A completed Los Rios Community College District Classified Application (required).

2. Unofficial transcripts of college/university work (required if using education to meet the Minimum Qualifications of this position).

3. Resume (recommended).

4. Two (2) letters of recommendation (recommended).

5. Letter of Interest (recommended).

Do not submit additional materials that are not requested.

TRANSCRIPTS:
- Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications even if the foreign transcript has been accepted by a college or university in the United States.
- Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. Foreign Degree Transcript Evaluations click here
- Within 60 days of the time of hire, employees are required to submit official transcripts, if required in the minimum qualifications for the position.
- Graduate advising documents and grade reports will not be accepted as official transcripts.
- It is the responsibility of Los Rios Community College District employees to also provide official transcripts, if required in the minimum qualifications for the position.

Physical Demands
Salary $3,151.45 per month
Additional Salary Information Plus shift differential.

Posting Detail Information

Posting Date 09/11/2017
Closing Date 10/04/2017
Open Continuously No
Beginning and/or Ending Dates

N/A

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday, at the Los Rios Community College District Human Resources Office located at 1919 Spanos Court, Sacramento, CA 95825-3981. If you need assistance with any phase of the application process, please call (916) 568-3112 or come in during our business hours. After hours inquiries to be emailed to hr@losrios.edu. Submission of applications are by midnight of the posting closing date.

Conditions

All Positions: Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Criminal History Verification and Release: I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form "Arrests Which Led to Convictions for Crime", P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed click on the link and download the form <a href="http://wserver.losrios.edu/hr/forms/P-881,10-2013.pdf" target="_blank">http://wserver.losrios.edu/hr/forms/P-881,10-2013.pdf</a> and attach the completed form to your application.
    • Yes, I acknowledge and agree
    • No, I do not acknowledge or agree
  2. * Can you perform the essential functions of this position?
    • Yes
    • No
  3. * Considering this specific position that you are applying to – where/how did you learn about this position?
    • College Department
    • CareerBuilder
    • Chronicle of Higher Ed (Vitea.com)
    • Community College Registry Job Fair: San Francisco
    • Community College Registry Job Fair: Los Angeles
    • Community College Registry Online Job Board
    • Community Outreach (ex. Festivals, etc.)
    • CommunityCollegeJobs
    • Craigslist
    • EdJoin
    • Greater Sacramento Urban League
    • HigheredJobs
    • HispanicsinHigherEd
    • Indeed
    • Job Sites
    • Job Journal
    • Latina Leadership Network of the California Community Colleges
    • Professional Networks
    • Sacramento African American Chamber of Commerce
    • Sacramento Asian Chamber of Commerce
    • Sacramento Hispanic Chamber of Commerce
    • Sacramento Rainbow Chamber of Commerce
    • SacramentoWorks
    • ScholarlyHires

Applicant Documents

Required Documents
Optional Documents
  1. Resume/Curriculum Vitae
  2. Letter of Interest
  3. Transcript 1
  4. Letter of Recommendation 1
  5. P-881 Report of Arrests Which Led To Convictions For Crime Document
  6. Letter of Recommendation 2
  7. Transcript 2
  8. Transcript 3
  9. Foreign Transcript Evaluation
  10. Transcript 4
  11. Transcript 5